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    • Labii: The Best ELN for ELISA Data Analysis
    • Introducing Labii’s Mouse Colony Management: Streamlining mouse colony tracking for research lab
    • 2024-11-04 Introducing Labii’s New API Documentation: Your Guide to Seamless Integration
    • 2024-06-09 Introducing Labii v10.0.0: A Revamped User Interface for Enhanced Research Experience
    • 2023-11-1 Revolutionizing Scientific Research: The Vitality Robotics & Labii Partnership
    • 2023-09-15 Labii's Cutting-Edge Data Center Launches in Hong Kong, Marking Chinese Market Entry
    • 2023-01-09 Labii Partners with Beijing Topbiox to Introduce Labii ELN and LIMS to the Chinese Market
    • 2022-06-22 Labii ELN & LIMS Joins the Tetra Partner Network to Help Pharmaceutical Customers
    • 2022-01-19 Labii Made A Contribution To The Leukemia And Lymphoma Society To Fight Cancer
    • 2020-11-22 Labii ELN & LIMS Opens A New Data Center In Europe
    • 2020-09-12 Announcing An Exciting Partnership With QB3
    • 2020-01-22 Labii Will Now Offer ELN & LIMS To All MBC BioLabs Startups
    • 2019-07-31 Labii ELN & LIMS Is Nominated For The Outsell 300
    • 2019-01-06 Announcing The Historic Partnership Between Labii And Hanhai Biolabs
    • 2017-08-18 Labii Presents To Tasly Pharmaceutical Group
    • 2017-06-23 Labii At 2017 Biopacific Conference
    • 2016-05-28 NSF Funded
    • 2016-01-17 Labii At Wuxi Global Forum
    • 2015-11-22 Interview At Plug And Play
    • 2015-11-15 Labii LLC Is Now Labii Inc
    • 2015-10-06 Labii Presents In Stanford Chinese Students And Scholars Symposium
    • 2015-08-10 Labii After Icorps Special Forces Now
    • 2015-05-15 Labii Scientific Paper Commenting And Rating Platform Has Been Selected As One Of The Top
    • 2015-05-11 Labii To Attend 3DS Stanford
    • 2015-03-23 Labii Makes Debut In ACSSS Career Fair Stanford University
    • 2015-03-15 Join Labii At Stanford University ACSSS Career Fair
  • Feature updates
    • Unlocking the Power of Labii CRM: A Fully Integrated Customer Management Solution
    • 2024-11-29 A Comprehensive Guide to Permission Settings in Labii
    • 2024-10-27 Integrating QuickBooks with Labii: A Powerful Solution for Streamlined CRM and Finance
    • 2024-07-27 Willkommen! Labii Now Supports Deutsch (German) Language
    • 2024-04-14 Streamline Your Sample Testing Workflow with Labii LIMS for Sample Testing
    • 2024-04-04 Introducing Labii's New Calendar Integration Feature: Seamlessly Sync Your Lab Records
    • 2024-03-26 Labii's New Field Function: Advancing Scientific Data Capture and Calculation
    • 2024-03-04 Enhancing Laboratory Efficiency: Introducing Inventory Usage Tracking with Labii
    • 2024-02-05 Labii's New AI QA Feature Integration in In-Page Documentation
    • 2024-01-22 Labii LIMS for Next-Generation Sequencing (NGS): Streamlining Efficiency in the Lab
    • 2023-10-03 Streamline Your Lab Workflow with Labii Equipment Scheduling
    • 2023-08-01 Introducing Labii v9.0.0: Unleashing the Power of Local Version and AI Features!
    • 2023-07-17 Labii's Local Data Center: Empowering Data Control and Security
    • 2023-06-27 Labii CRM Now Fully Supports Stripe API for Invoice Payment
    • 2023-06-13 Introducing Labii's Desktop and Mobile Applications for Enhanced Data Management
    • 2023-05-09 The Future of Research: Exploring the Benefits of Labii ELN and ChatGPT
    • 2023-04-08 Labii's Steps Widget: Ultimate Tool for Organizing and Tracking Experimental Processes
    • 2023-02-28 Efficiently Connect External Data Sources with Labii API Widget for Research Management
    • 2023-02-26 Introducing Labii ELN & LIMS 8.0
    • 2023-01-29 Simplifying Data Transfer With The Labii Serial Port Widget
    • 2023-01-24 Efficiently Tracking And Managing Research Tasks With Labii
    • 2023-01-14 Use Labii As Diabetes Tracker
    • 2023-01-10 Automatic Your Pipeline With Workflows In Labii LIMS
    • 2022-10-27 Barcode System In Labii LIMS
    • 2022-10-11 Utilize Labii LIMS For Diagnostic Testing
    • 2022-09-21 Introducing Labii ELN & LIMS 7.0
    • 2022-08-19 Sample Storage Management In Labii LIMS
    • 2022-07-14 Table List View Vs Project List View In Labii ELN & LIMS
    • 2022-07-11 User Management In Labii Electronic Lab Notebook And LIMS
    • 2022-06-16 Managing Permissions, Sharing, And Collaborating In Labii ELN & LIMS
    • 2022-06-06 Signing And Witnessing In Labii Electronic Lab Notebook (ELN)
    • 2022-05-09 3 Methods To Create New Entries In Labii Electronic Lab Notebook (ELN)
    • 2022-04-30 How To Document Research Data With Electronic Lab Notebook (ELN) For R&D And Production
    • 2022-01-26 Permission Control In ELN & LIMS: Top-down Vs. Bottom-up
    • 2021-11-26 Introducing Labii 6.0
    • 2021-06-13 Labii Supports The Chemical Drawing Widgets Of Marvin JS, Kekule.js, JSME And SMILES
    • 2021-06-12 Labii Added Files Importing Function For Chemical Drawing Widgets
    • 2021-05-30 Tickets, Forum, And Requests Were Added To Labii Support Center
    • 2021-05-23 Labii Integrated 4 New Chemical-related Widgets
    • 2021-04-16 New Google Drive Widget
    • 2021-03-26 Enhanced Labii ELN & LIMS Security With Antivirus Scan
    • 2021-03-16 New Version V5.0 Released
    • 2020-11-03 Chemical Registration With Labii ELN & LIMS
    • 2020-10-25 Perform Sample Aliquoting With Labii ELN & LIMS
    • 2020-08-08 What's New With Labii ELN & LIMS Version 4
    • 2020-06-05 Use Labii Scheduling Widget To Maintain Social Distancing While Performing Research
    • 2020-01-31 Labii Supports Chemical Drawing With Marvin JS
    • 2019-08-26 ELISA Standard Curve With Labii ELN & LIMS In 3 Steps
    • 2019-08-21 3 Widgets To Manage Your Barcodes At Labii ELN & LIMS
    • 2019-08-09 New Sketch Widget In Labii ELN & LIMS To Write And Draw
    • 2019-06-04 Labii ELN & LIMS Introduces New Reporting Functionality
    • 2019-06-02 Labii ELN & LIMS (v4) Released
    • 2019-03-09 Labii ELN &LIMS Introduces New Reference Management Function
    • 2019-01-13 Sample Consumption Tracking Functionality In Labii ELN & LIMS
    • 2018-12-19 Enhance Your Labii Electronic Laboratory Notebook (ELN) And LIMS
    • 2018-11-16 Formula Support Added In Labii ELN & LIMS
    • 2018-10-14 Labii Introduces Cutting Edge ELN Feature For The Visualization Of Gene Sequences
    • 2018-08-12 Labii Electronic Lab Notebook For Bioinformatics Data Analysis
    • 2018-06-21 Support Ticket At Labii ELN & LIMS
    • 2018-06-13 Introducing The Design Of Labii ELN & LIMS
    • 2018-05-03 Labii Is Releasing A New Version Of Electronic Lab Notebook v3.0
    • 2018-03-22 Using Blockchain Technology In Electronic Lab Notebook (ELN)
    • 2018-03-14 Pay Per Use Electronic Lab Notebook
    • 2018-02-28 Labii ELN & LIMS v3 Is On Beta Testing
    • 2018-02-18 Text Editor Widgets For Labii Electronic Lab Notebook
    • 2018-01-22 Extend The Usability Of Your Labii ELN Via Widgets
    • 2017-04-19 Labii ELN 2 Is Released
    • 2016-03-08 Updated Landing Page And Data Export
    • 2016-02-29 New Labii Dashboard
    • 2015-12-15 Labii ELN Is Now Completely Table Friendly
    • 2015-11-10 New Feature To Import Your Word Documents To Labii ELN
    • 2015-11-03 Security Of Labii Electronic Lab Notebook
    • 2015-09-20 Labii Electronic Lab Notebook Is Now In Beta Testing
    • 2015-09-02 Labii ELN Is On Alpha Testing
  • Customer stories
    • 2023-10-15 Streamline Customer Follow-up Emails with Labii's Process Management
    • 2023-07-23 The Importance of ELN in Academic Research: Lessons from Stanford President's Resignation
    • 2022-08-02 Avoid Research Fraud By Publishing Raw Scientific Data With Labii Electronic Lab Notebook
    • 2022-03-13 What Should You Expect To Pay For An Electronic Lab Notebook
    • 2020-02-06 Labii ELN & LIMS Facilitates Infectious Disease Research
    • 2019-12-13 What Should You Do When Your Scientists Don't Keep Their Lab Notebooks Updated?
    • 2018-10-23 Recent Scientific Fraud In Cardiac Stem Cell Research, How Labii ELN & LIMS Can Help Avoi
    • 2018-10-22 4 Steps To Pick An Electronic Laboratory Notebook (ELN) That’s Perfect For You
    • 2018-08-01 Prevent And Effectively Stop Vaccine Crisis With Labii ELN & LIMS
    • 2018-06-21 Alternative Solutions To Top 3 Barriers When Switching From Paper To ELN
    • 2018-02-24 Resolve R&D Bottleneck With Labii ELN & LIMS
    • 2018-01-18 3 Reasons An ELN & LIMS Is Difficult To Meet The Diversity Of Researchers' Interests
    • 2017-08-10 5 Reasons Why You Are Taking Bad Lab Notes
    • 2017-05-15 Here Is Why You Should Never Use Open Source Electronic Lab Notebook
    • 2017-05-04 Increate Competitive Advantage In Biotech With Labii Electronic Lab Notebook
    • 2016-09-16 Labii Helps Dr Haoquan Wu From TTU Health Sciences Center Published A New Article
    • 2016-06-23 A Better Approach For An Incentive Based Approach For Improving Data Reproducibility
    • 2016-06-21 Secrets And Lies Faked Data And Lack Of Transparency Plague Global Drug Manufacturing
    • 2015-07-18 First Research Paper Published Facilitated By Labii
    • 2015-01-22 It Is Time For Labs To Go Digital
  • Product comparisons
    • 2024-10-29 Labii: The Best Affordable Alternative to Benchling for ELN/LIMS
    • 2022-02-02 Here Is Why You Should Choose Labii ELN Over Labfolder
    • 2018-10-04 Labii ELN & LIMS Vs LabWare, Which One Should I Choose?
    • 2018-10-03 Comparative Analysis Of Labii And LabWare In ELN & LIMS
    • 2018-08-30 Comparative Analysis Of Labii ELN & LIMS And Benchling Software Platform
    • 2018-08-30 Labii ELN & LIMS Vs Benchling, Which One Should I Choose?
  • Others
    • Top 10 Electronic Lab Notebooks (ELN) of 2025: Streamline Your Research with Integrated Inventory
    • 2024-07-06 Top 10 Electronic Lab Notebooks (ELNs) in 2024: Enhancing Scientific Documentation
    • 2023-11-08 Revolutionizing Tech Startups: How ChatGPT Transforms the Game
    • 2023-08-23 Setting up CRISPResso2 as an AWS Batch Job: A Comprehensive Guide
    • 2023-08-07 Effortless Data Migration to Labii: Introducing Our Python Toolkit
    • 2023-01-02 Create A Tutorial Video Using Python Scripts And AI
    • 2020-05-22 Why Do I Move Away From Zappa Serverless?
    • 2018-07-29 How To Earn Free Credits From Labii ELN & LIMS
    • 2018-02-05 Is An ELN & LIMS Too Expensive For You?
    • 2016-07-31 LIMS Class Medium Deck
    • 2015-12-07 Advice For Those Who Are Beginning The SBIR Grant Proposal Process
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On this page
  • What is user management?
  • Roles in Labii ELN & LIMS
  • Providing access to users
  • Add in batch
  • Block user access
  • Archive at a particular time
  • Unarchive a user
  • Academic accounts
  • Pricing
  • Access of Labii representatives
  • Other settings

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  1. Feature updates

2022-07-11 User Management In Labii Electronic Lab Notebook And LIMS

2022-07-11

Previous2022-07-14 Table List View Vs Project List View In Labii ELN & LIMSNext2022-06-16 Managing Permissions, Sharing, And Collaborating In Labii ELN & LIMS

Last updated 1 year ago

Was this helpful?

What is user management?

User management (UM) involves managing users and their accounts, granting them access to varied IT resources such as devices, applications, systems, networks, SaaS services, storage systems, etc.

With user management, administrators can grant access, manage user access, and control user accounts. As part of identity and access management (IAM), a user management system serves as a basic form of security.

It is critical for organizations to maintain user-based license compliance in order to make use of various software applications to the fullest extent possible. Furthermore, user management can help companies save money on software licenses by allowing them to view the number of activations/installations left on a piece of software without having to purchase additional licenses. The management of users can assist organizations in planning their budgets by identifying potential areas of spending on software. The User management process allows companies to discover which areas or users require new licenses and when. In addition, it helps companies identify when users no longer require a certain piece of software and mark it for recycling or reselling.

Labii comes with user management capabilities that allow companies to provide access to users as needed. The user management features in and allow users to better control permissions and view budgets. The purpose of this blog is to explain the basic usage of Labii's user management feature.

Roles in Labii ELN & LIMS

There are 4 roles for the people based on the configuration:

  • Administrators - In Labii, the administrator is the user with control over the account. They are responsible for configuring accounts to meet the company's research needs. Administrators are also your company's point of contact with Labii. Feedbacks/questions from end users should be collected by administrators and provided to Labii. Mark a user as the administrator by setting is_administrator=true.

  • Read-write users - The read-write users are the members of the organization. Members are able to create and edit records as well as read and sign records already in place.

  • Read-only users - Read-only users can only view and sign records. They can't edit any records. Users with read-only permissions are best suited for people who don't need to perform benchling work but simply need to review the data. Mark a user as a read-only user by setting is_readonly=true.

  • Archived users - When an employee leaves the company, the user should be archived to block access.

Providing access to users

Add in batch

If you wish to add multiple users at once, you can use the import functionality. The people list view allows you to import users by clicking Import.

Block user access

A user who leaves the company should be archived so their access is blocked. In the people list, set is_archived to true to archive a user.

Archive at a particular time

Employees who are not permanent can also be archived automatically on their date_end. Specify a future date for the date_end, and the system will archive the user on that day.

Unarchive a user

If an intern returns to the company and you wish to grant him access to the archived user, you can unarchive the user. By setting is_archive=false, the user will no longer be archived

Academic accounts

If your organization is an academic account, you can only add users whose emails end with .edu. There is a 50% discount for academic accounts.

Pricing

Labii charges only active users; archived users are not charged. In addition, Labii charges $120/user/year for read-only users.

Access of Labii representatives

Your data cannot be accessed by Labii representatives unless you provide us with the credential. Labii representatives have the same permissions as normal users. Labii representatives can always be added when support is needed and archived when support is no longer needed.

A Labii representative does not count as a subscription seat.

Other settings

  • Should Receive Weekly Digest - you can choose if you’d like to receive an email about your weekly activities by either checking or unchecking the box

  • Should Receive Mention Notification - if checked, you will receive an email whenever a co-worker mentions you in a record.

  • Should Receive Record Change Notification - Ability to choose if you want to receive notifications if there are changes to a record

  • Should Receive Notification Email - if checked, you will receive an email when you received a notification.

You can grant access to a user by adding them to your organization by clicking the "+ people" button. Please fill out the required fields: email, first/last name, and title. You can also provide value for the optional fields. Once all fields have been updated, click submit. The new user will receive an email containing instructions on how to activate their account and set up their password.

Learn more
Electronic Lab Notebook (ELN)
Laboratory Information Management System (LIMS)